Administrative Support

Job Qualifications:
  • Graduate of any four year course.
  • Proficiency in Microsoft Office (Word, Excel, Powerpoint).
  • Strong attention to details.
  • Highly skilled in Communication, People relations and Organizational skills
  • Able to Manage time properly given multiple tasks.
  • Handle confidential or sensitive information with discretion.
  • Deal with diverse sets of people effectively.

 

Duties and Responsibilities:
  • Monitors employees’ timekeeping and attendance.
  • Verifies attendance, hours worked, and posts information onto designated records.
  • Collates, prepares, and submits tardiness and attendance reports to HR & Admin Officer in preparation for the payroll.
  • Communicates with employees on non-compliance attendance report.
  • Attends to and assists company clients and visitors of the office.
  • Answers incoming calls and transfer to appropriate Infomax employee.
  • Communicates effectively and confidently at all levels, over the phone, face-to-face, and by email.
  • Maintains security by following company policy and procedures.
  • Assists in the supervision of office cleanliness and orderliness.
  • Monitors and submits reports on office and pantry supplies usage weekly.
  • Compiles, copies, sorts, and files records of office activities, business transactions, and other activities.
  • Scans and indexes project related documents such as contracts, deal registration forms, sales invoices, etc.
  • Updates non-confidential files of HR & Accounting.
  • Assists in making travel arrangements and booking venues for conferences and events.
  • Performs administrative and office support activities for multiple teams under the supervision of the HR & Admin Officer.
  • Provides logistical assistance to employee events/activities such as get-togethers, planning, summer outing, Christmas party, etc.
  • Sends through fax the Purchase Order (PO) to supplier. Receive and double check products delivered by supplier based on the PO.
  • Informs Sales that products are already delivered.
  • Prepares, consolidates, and packages required documents related to RFP and to bidding.
  • Prepares training materials for every user training program.
  • Validates and reports preparation of employees’ liquidation and reimbursement receipts.
  • Prepares liquidation report of the President and General Manager.
  • Encodes and prepares petty cash voucher reports.
  • Prepares other job related tasks that may be assigned from time to time.
 
Please send your latest and updated resume to careers@infomax.com.ph