InfoSuite: InfoTrack

InfoSuite delivers high value in creating a seamless automated system for your business' documents and assets. One of the three systems of InfoSuite is the InfoTrack - the document tracking system.

Automate your document tracking system and organize your folders better.

INFOTRACK - INFOMAX' EFFICIENT PHYSICAL DOCUMENT TRACKING SYSTEM 

WHAT IS INFOTRACK?

InfoTrack is a web-based solution that allows you to track physical documents and folders from registration to disposal as it moves within or outside your organization. 

Why your business needs it:

AUTOMATED TRACKING SYSTEM 

Web-based document library system organizes your documents' movement in or out of the organization.

FLEXIBLE SYSTEM

Customizable to meet clients' requirements and it can be integrated with document management systems through API services.

EXCELLENT CAPACITY

Supports multiple physical locations and uses service-oriented architecture that allows both increased capacity without degrading performance.  

BE EFFICIENT. Track your physical documents better with InfoTrack.

Easy Document Registration: 

The process starts through a registration procedure where documents in folders are registered by the Custodian. The system can accommodate multi-storage sites from a central database.

The registration process logs the contents and storage location of the folders. Storage can be in different buildings, floors or cabinets. Barcodes can be printed on the folders and documents for ease of use.

Simple Borrower Function:

A borrower can then request to borrow a folder or a document within that folder. A borrow slip can be printed and signed by the borrower to confirm the documents being borrowed.  

Versatile Multi-Location Feature: 

The system can accommodate multi -storage sites from a central database. 

Smart Document Inventory: 

A status is provided on each folder or document indicating whether the document is available, borrowed or missing. 

Secure Approval Routing: 

All approved borrowing is routed to the proper approver. 

OUT-OF-THE-BOX REPORTS

The InfoTrack solution comes with the following out-of-the-box reports:  

• List of Borrowed Documents
• List of Past Due Documents
• Document Inventory
• Document Tracking History
• Document List of Folder QR Codes
• List Of Documents QR Codes
• All List Of Location QR Codes
• Documents Sent Via Courier
• Audit Trail

Strong Security:

Access to the database can be controlled by role (Administrator, Custodian, Borrower, and Approver). An audit trail is provided to indicate document movement.

Note: 

Provisioned in this design is an integration with any document image DB.

• Documentum - Java web service API
• INVU - built in .NET API
• Mobius - DirectConnect (authenticated interface)

SYSTEM REQUIREMENTS:

Server:

-CPU: Intel i5 8th gen processor or better / 4th gen @3.3ghz (Min.)

-Memory: 32GB RAM / 16GB RAM (Min.)

-Storage: 2TB Available HD / 500gb available HD (Min.)

- OS: Microsoft Server 2016

-Database: 64bit Microsoft SQL Server 2017 to Microsoft SQL Server 2019

For more information, send us an email at inquiry@infomax.com.ph or contact us through our website!